Prepare plans for all aspects of events and assist in implementation for same and ensure compliance to all local and state safety regulations and prepare appropriate budget for all events.Ĭoordinate with clients and negotiate in all prices for events and assist to make appropriate hiring for all staff and maintain record of all expenses.Ĭollaborate with project team to implement all activities for events within required timeframe and budgets and perform research on all event location and entertainment facilities.ĭesign various event proposals for all client briefings and coordinate with board members to administer all events and determine all format for same. Perform research to select appropriate venue for events and identify appropriate target audience for all processes. You’ll be that much closer to landing your first job after graduation.Ĭheck out event coordinator openings and other hot jobs on Mediabistro’s job board.Coordinate with corporate team and local vendors and plan and implement all events efficiently and coordinate with customers to assist in sales of designated products.Īssist consumers and provide knowledge on all products and maintain all tour vehicles and required event materials.Įnsure compliance to all tour calendars within required timeframe and coordinate with creative strategist to design all client solutions and perform various activities within required timeframe.Īdminister all production process and monitor all projects from conceptualization to implementation and manage all production budgets for various events.Īssist to select appropriate vendor for all events and assist to hire and administer all on site staff and production crew and prepare all client presentations prior to all events. Get the jump on the competition by interning while you’re still in school. Seek opportunities to beef up your resume and make yourself stand out. “It’s the internships that make the difference,” says McKenzie. How can I get my foot in the door?Ī degree in marketing, public relations or hospitality is helpful but not required. And stay on top of what’s going on in the industry by reading trade publications. You should also go to networking events to meet potential sponsors and clients. Excelling at pitching and securing sponsors is a great way to start hone your abilities and continue to develop by taking classes or finding a mentor to help you develop professionally. “Impress your manager with a skill that no one else has,” says McKenzie. What do I need to get ahead in this position? Production assistants’ and public relations associates’ roles at some agencies are similar to event coordinators. Are there other titles with similar responsibilities? At others, responsibilities mirror those of event managers. At some companies, an event coordinator assists or reports to an event manager. Who is an event coordinator’s boss?Īn event coordinator may report to a director of events, but it largely depends on the way a company is structured. You don’t always get to quit at quitting time in this line of work. Being detail oriented and deadline driven is also important.Īnd you have to have stamina, says McKenzie, who logged plenty of night and weekend hours after putting in a full day at the office. You can’t manage relationships with clients and vendors without them. Good communication skills are also a must. Your negotiation skills should be rock solid to lock in the best possible prices with clients and vendors. “Depending on the size of an event, the preparation could take months or even a year,” says McKenzie, now a business account manager for Sears Holdings Corporation. Depending on seniority, an event coordinator may instead spend the bulk of her time performing essential administrative duties or assisting event planners and managers.ĭuring her three years as an event coordinator for Macy’s, Christian McKenzie had her hands full pitching potential vendors and talent, processing invoices, working with the legal team to draft terms for service contracts and managing relationships with clients, including celebrity handlers. Responsibilities may include preparing budgets, scouting and booking locations, conducting press outreach, lining up sponsors and celebrity guests, and securing food and drinks.ĭuties on the day of the event include overseeing support staff, including florists, caterers, DJs and emcees. In general, an event coordinator puts together events, tackling anything from client meetings to cleanup. What exactly does an event coordinator do?ĭay-to-day duties often depend on where an event coordinator works and what needs to get done. Check out the wisdom of an industry insider and decide if this job is the one for you. Here’s How to Find a Job Before It’s Posted
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